Choosing an RPA Solution: 8 Key Factors to Consider

Choosing an RPA Solution: 8 Key Factors to Consider

Organisational operations in the modern business environment are largely governed by technological advancements and customer demands. It’s essential for businesses to get a firm grip on the fact that both these factors are rapidly evolving, and they need to stay on par with them.

Leveraging such advancements and meeting dynamic customer requirements is often challenging for many businesses as their time and efforts are allocated towards redundant activities like information processing. Today, many businesses are leveraging robotic process automation (RPA) solutions to address these challenges.


In fact, the global RPA market size is expected to reach $50 billion by 2030. However, prior to investing in such solutions, businesses must first comprehend what they are and how they work.


What Is RPA Software?

An RPA solution basically mimics human interaction with softwares. Organisations can use RPA tools to streamline and automate daily procedures that are redundant and time-consuming yet essential for business continuity.

RPA solutions developed by Rinkt leverage automated bots that are capable of making their way through digital systems. The only difference between Rinkt RPA bots and human employees is that the bots are much, much faster. The best part is, the Rinkt RPA bots will never make any mistakes. 


The RPA solutions we’ve developed are capable of seamlessly accessing organisational applications. Once these bots have the required access, they can enter and manage data and even perform complex calculations and analyses.

In addition, RPA robotics are even capable of leveraging artificial intelligence (AI) and machine learning (ML). This allows the tools to enhance their ability to perform cognitive tasks and make data-driven decisions.


How Do RPA Tools Work?

The Rinkt RPA software, when deployed in an organisational setting, works based on predefined rules. So, there’s no need to worry. It will only do what you tell it to do and nothing more. These predefined rules tell the RPA bots what actions they need to perform, and under which circumstances these actions need to be performed. But that’s not all. Our RPA tools function based on an RPA environment that includes:


   RPA Bots – mimic human interaction with organisational software and perform daily activities. Our AI-powered DocBot allows businesses to streamline information processing and data management. It uses extraction and pattern recognition protocols to process different documents like invoices, bills, and CVs and reduces the need for manual data entry.


   RPA Studio – a platform that is used for the development of bots and their workflows. The Rinkt RPA studio comes with a drag-and-drop functionality that makes creating workflows easier and code-free. RPA bots created within the studio can even adapt to changing interfaces without the need for human intervention.


   RPA Orchestrator – a platform that helps businesses manage, integrate, and monitor RPA bots. Our orchestration platform, The Rinkt Portal, is an all-in-one solution that businesses can use to manage their RPA bots. In addition, it also allows efficient workflows within hours. 


Top 8 Things To Consider When Choosing An RPA Solution 

RPA solutions can help businesses process data at a faster speed, manage organisational documents, and eliminate the requirement for human resources for redundant tasks. However, prior to investing in an RPA solution, there are a few things that businesses need to consider. 



One of the first and most important things a business needs to consider before selecting an RPA solution is compatibility. Most RPA tools may feel perfect for your organisation at first. However, you need to consider if they can be merged with your existing technological infrastructure.

Non-compatibility may arise due to inefficient technological infrastructure or varying industry requirements. At Rinkt, we have tailored RPA solutions for different industries like finance, healthcare, construction and more.



In addition to ensuring compatibility, businesses should also consider whether the RPA solution they plan on using can be integrated with other tools. Choosing an RPA solution that cannot be integrated with the current software you use can cause severe problems.

To avoid such problems from occurring, businesses should first assess all the current softwares they use for various operations like customer management and resource plan. Then, they should do a test run of the RPA bots with that software and identify fluctuations in performance and results.



Another important aspect to consider is usability. Before acquiring an RPA solution, businesses must comprehend the learning curve their staff must go through to use the tools effectively.

It’s important to understand that if extensive training is required, it may lead to additional costs and a temporary decline in productivity. At Rinkt, we ensure that our solutions come with great features like no-code development and drag-and-drop functionalities. These features not only minimise the learning curve but also create an ease of usability.



Business requirements and objectives change constantly. To meet these constantly changing needs, businesses must ensure that all their operation protocols and technological solutions can be scaled with ease.

Limited scalability can hinder a business’s ability to excel in a competitive environment. Therefore, businesses must consider that the RPA solutions they choose can meet their information processing and automation requirements. Solutions that accommodate such needs facilitate streamlined bot and workflow development and ensure effective monitoring.



Before choosing an RPA solution for your business, you need to consider various aspects of the solution’s orchestration platforms. As mentioned, the orchestration platform is what allows you to configure and manage RPA bots.

Our orchestration platform has a simple and intuitive interface. This ensures that you are able to create workflows for the Rinkt RPA bots in a timely manner. In addition, it allows you to access, monitor, and update the bots as needed.


Reporting and Analytics 

When businesses use an RPA solution, their objective is to increase productivity. However, measuring the impact an RPA tool has on organisational productivity can be challenging if the solution is not equipped with reporting and analytics capabilities.

Therefore, businesses must consider that the RPA software they choose allows them to monitor bot activity. The Rinkt Portal allows you to check the job progress, monitor bot statuses, and access work logs. Such monitoring protocols can help derive valuable insight, which can be used to compare productivity levels before and after the use of RPA tools.


AI and ML Capabilities 

In today’s business environment, technological advancements and changes in customer demands are picking up pace. To keep up with such changes, businesses must ensure that their automation protocols, such as the use of RPA bots, leverage AI and ML.

Leveraging both these capabilities allows RPA bots to gain a contextual understanding of their functions and helps them make cognitive and data-driven decisions. Our Doc

Bot is an AI-powered solution that uses pattern recognition protocols that make document processing and classification efficient.



Securing maximum return at the lowest possible cost is a key objective for businesses regardless of industry and type of initiative being taken. Therefore, they must analyse the price of an RPA tool prior to initiating a purchase. 

When analysing the price, businesses must consider factors such as upfront costs, installation and service and maintenance charges and add-on purchases. Our RPA solutions are tailored to your business needs and help you get the maximum value for money.


Final Thoughts 

The modern business environment is largely driven by advancements in technology and rapidly evolving customer demands. Businesses understand that it’s essential to keep up with such factors. However, the automation and information processing requirements imposed on organisations as a result of such factors can be challenging to meet.

Using an RPA solution allows businesses to overcome such challenges and not only meet but exceed automation and information processing requirements. Businesses can leverage RPA bots that mimic human interaction to automate redundant activities. However, prior to choosing an RPA solution, various factors like usability, integration, and features like AI capabilities must be considered.

Get in touch with us now and learn more about how Rinkt can help you leverage RPA for unprecedented excellence.